The finance agent checks each invoice line against the contract and returns approve, review, dispute, or hold. File the claims, allocate the cost to a customer or business unit, and track spend by carrier and vendor.
Residential surcharge exceeds the contracted rate on 142 lines. Same pattern on three prior invoices. Refund claim filed for the 12 late deliveries.
Check each charge against the shipment it bills for and the rate the contract set. Deterministic rules catch what can be stated in advance, and the agent judges the rest.
Invoice Import Dashboard
Connecting multiple data sources
| Source Type | Carrier | Status | Invoices |
|---|---|---|---|
EDI | UPS | Pending | 0 |
REST API | FedEx | Pending | 0 |
Data Warehouse | USPS | Pending | 0 |
File Upload | Canada Post | Pending | 0 |
Step 1
Point the carrier billing feed at CommerceShip over EDI, upload the file, or post the invoice to the API. The importer maps each carrier's format to the fields the audit reads.
Invoice Audit Engine
Automated verification in progress
| Status | Invoice | Carrier | Amount | Result |
|---|---|---|---|---|
| INV-2024-1247 | UPS | $847.32 | Pending | |
| INV-2024-1248 | FedEx | $1245.67 | Pending | |
| INV-2024-1249 | USPS | $234.89 | Pending | |
| INV-2024-1250 | UPS | $567.45 | Pending | |
| INV-2024-1251 | FedEx | $923.12 | Pending |
Step 2
Check the invoice against the contract, the rate quoted at shipment, and the service the carrier committed to. Rate variance, duplicate charges, and late deliveries flag line by line.
Refund Claim Preparation
Organizing disputable charges
Late Delivery
Billing Discrepancy
Duplicate Charge
Invalid Accessorial
Step 3
Group the disputable charges by category with the documentation attached, then queue the claim for review or let the agent file it.
Spend Analysis
Step 4
Break down cost by carrier and service level, and compare the trend over time.
Cost Allocation
Mapping costs to GL codes and cost centers
Step 5
Split the cost by origin, destination, or order source, and map it to a GL code, cost center, or customer.
We'll audit the invoices against your contract, show what the finance agent decided and why, and total the recoverable charges. Or get access and import an invoice yourself.
